Job Description
General Responsibilities:
Responsible for coordinating the accurate and timely project registration, billing, collection and procurement practices for an engineering consulting firm.

Under general supervision, prepare timely and accurate billing for routine and non-routine projects in accordance with contractual agreements, accounting standards, internal controls, and within defined billing cycles or client deadlines, ensuring that all billing is internally approved and sent to clients on schedule, attaching all necessary backup.

Primary Responsibilities
Collections

• Conduct routine collections outreach via phone and email.
• Communicate with clients regarding past due invoices and expected payment timelines.
• Maintain detailed notes in the collections tool for all activities and follow-ups.
• Collaborate with Project Managers, Operational Finance, Corporate Collections, and supervisors to resolve outstanding AR issues.
• Monitor and follow up on invoices past terms or average days paid.

Procurement

• Create and approve requisitions for goods and services, ensuring accuracy of project information.
• Review and approve non-PO backed invoices with proper documentation.
• Onboard new suppliers into the procure-to-pay system.
• Manage office checkbook drafts, credit card reconciliations, per diems, and cash advances.

Supplemental Responsibilities (As Needed)
Project Setup & Maintenance

• Assist with project registration and ensure alignment with contracts and client requirements.
• Support budget tracking and change order updates.
• Alert Project Managers to potential budget overages or unrecognized revenue.
• Maintain electronic project files and apply QA guidelines for document retention.

Billing & WIP Management

• Maintain billing schedules and initiate billing per contract terms.
• Prepare draft invoices and coordinate internal approvals.
• Finalize and distribute invoice packages per client requirements.
• Process WIP removals and resolve billing discrepancies.

General Duties

• Follow safety rules and participate in pre-task planning.
• Maintain quality standards across all assigned tasks.
• Perform other duties as assigned to support regional financial operations.

Requirements

• Associate’s degree with a minimum of 2 years’ related experience, or 4 years without a degree.
• Strong attention to detail, problem-solving, and coordination skills.
• Effective communication and collaboration abilities.
• Valid driver’s license with acceptable violation history.

About Terracon
Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 7,000 curious minds focused on solving engineering and technical challenges from more than 180 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon’s growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.

Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.
EEO Statement
Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.