Job Description
Schedule:

• This is a part-time position with an estimated average of 25 hours per week.
• Work schedule is estimated as daily Monday through Friday from 6:30am to 11:30am.

General Responsibilities:
Provide training project support including training records control and administration, project tracking, project quality and consistency, and drafting communications resulting in great client experience.

• Provide WA State Public Notary duties for notarizing documents.
• Assist project/program manager with resource management and resource assignment, such as inventory of class materials.
• Partner with financial analysts/ accountants to collect and enter information to support tracking of project/program details including timelines, budgets, timelines/schedules, proposals, contracts, deliverable dates, etc. in applicable process systems.
• Assist the project team with drafting report deliverables and proposal deliverables.
• Partner with financial analysts/ accountants and project team with fee estimate and change order management.
• Perform data entry or updates to documentation & systems including FileMaker database and student registrations.
• Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR).
• Answer questions by Operations on Terracon client programs and system use.

Document Control

• Provide document control for projects per established processes to ensure adherence to quality standards and project and program requirements.
• Provide administrative support to project team supporting student and class records generation and maintenance.

Project Delivery Support

• Provide updates to project/program team leaders on client deliverables and status of projects, including subtask timelines and deliverable dates including financials (provided by financial analysts/ accountants) or other areas as needed.
• Assist with updates to CRM, training group calendar, and related systems.
• Partner with financial analysts/ accountants to support proposal and project registration setup as needed.
• Assist with updates to Program Manual or related documents.
• Assist project/program leadership with client communication plans.
• Assist with tracking and communicate project milestones to project team.
• Partner with financial analysts/ accountants and the project team to draft proposals and fee estimate for standard or routine projects.
• Partner with financial analysts/ accountants and the project team to perform project registration and invoicing tasks, as needed.
• Maintain inventory of contracts for each project including status and ensuring signed contract is on file.

Compass Delivery Focus

• Maintains and updates project-level Compass, as applicable.

General

• Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects.
• Perform other duties as assigned.
• Able to periodically lift and move boxes or equipment up to 40 lbs.

Requirements:

• WA State Public Notary License or meets eligibility requirements.
• High school diploma and a minimum of 2 years’ related experience.
• Fluent in Microsoft Office applications.
• A valid driver’s license with acceptable violation history may be required.

The expected salary range for this position is listed below. The base range may be adjusted based on the specific location of the applicant. Final agreed upon compensation is based upon individual qualifications and experience.
$26.75 - $37.50 per hour
About Terracon
Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 8,000 curious minds focused on solving engineering and technical challenges from more than 200 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon’s growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.

Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.
EEO Statement
Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.