Job Description
General Responsibilities:
Performs administrative and general office duties of a responsible and confidential nature. Produces a variety of correspondence, reports and presentations using the appropriate software for word processing, graphics and spreadsheets. Screens telephone calls and visitors. Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. Routes or answers routine inquiries. Maintains files, department office supplies and mail. Prepares special reports. Gathers and summarizes data. May serve as a liaison between office and corporate functions. May be assigned to various functional areas of the company.


Essential Roles and Responsibilities:

• Performs administrative and general office duties of a responsible and confidential nature.
• Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements.
• Prepares special reports, gathers and summarizes data.
• Prepare specific written report sections and associated drawings and attachments.
• Draft proposals and fee estimates for standard or routine projects.
• Draft, track and maintain project change orders.
• Maintain inventory of contracts for each project including status and ensuring signed contract is on file.
• May prepare request for information responses regarding design changes.
• May assist with utility locating services and clearances.
• Schedule and communicate with the client regarding project report status and delivery schedule.
• Provides general administrative support to a department and/or group of professionals of a basic and routine nature.
• Operates the switchboard. Screens calls and forwards and/or messages, as appropriate. Greets visitors and informs office staff of arrival.
• Type correspondence, documents and spreadsheets. May input data into databases.
• Compiles and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs or tables as necessary.
• Receives and responds to routine correspondence following established procedures.
• Maintains files of correspondence, reports, records and contracts.
• Makes copies and files various documents.
• Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects.
• May perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples.
• Valid driver’s license with acceptable violation history.

Requirements:

• High school diploma or equivalent.
• Limited experience performing office support activities required.
• Valid driver’s license with acceptable violation history.

About Terracon
Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 7,000 curious minds focused on solving engineering and technical challenges from more than 180 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon’s growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.

Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.
EEO Statement
Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.