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Terracon Consultants, Inc.

Travel and Expense Coordinator

  • Olathe, Kansas
  • Regular, Full Time
  • Job ID 21517BR
  • United States
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Job Description
*Hybrid or Remote*
General Responsibilities:

Performs transactional travel and expense activities. Trains users on how to use the Travel Portal and is the main point of contact for all travel questions. Understands the system and brings issues to the attention of the manager for assistance and further evaluation. Supports the broader Accounts Payable team as needed.

Essential Roles and Responsibilities:
  • Evaluate hotels needed, negotiate preferred rates, and ensure the rates are loaded in the Travel Portal.
  • Be the main point of contact for all travel questions.
  • Train new users on how to use the Travel Portal.
  • Run reports on travel and evaluate the need for more negotiated contracts.
  • Organize and lead business reviews with all travel suppliers.
  • Manage relationships with travel agencies and suppliers.
  • Communicate proactively with travelers when issues arise.
  • Assist Accounts Payable Coordinator with a variety of tasks including but not limited to Accounts Payable (AP) processing in first application approval group, InvoiceSmash template creations, and new supplier invoices in Coupa.
  • Assist in keeping ‘For AP action’ queue cleaned up in Coupa and ensuring invoice issues are getting resolved within four days of receipt. This includes on hold, pending action, draft and booking hold invoices.
  • Submit daily travel advance requests timely and support offices with questions related to per diem.
  • Be responsible for various tasks related to credit card limit increases and general maintenance of the program.
  • Be responsible for maintaining quality standards on all projects.
  • Be a resource with offices to train on new supplier request process.
  • Responsible for booking hold process in Coupa to resolve new remit to addresses loaded via Coupa Supplier Portal (CSP).
  • Support AP leadership with rejected and disputed invoices.
  • Responsible for keeping ‘For AP Action’ queue cleaned up in Coupa and ensuring invoice issues are getting resolved with four days of receipt. This includes on hold, pending action, draft, and booking hold invoices.
  • Provide day to day assistance to vendors and offices regarding invoice questions and facilitate prompt resolution.
  • Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
  • Be responsible for maintaining quality standards on all projects.
Requirements:
  • High School diploma or equivalent.
  • Minimum 3 years’ related experience.
  • College Degree preferred.
  • Basic knowledge of AP/Expense area or travel industry.
  • Strong accuracy with data entry.
  • Good knowledge of Excel and general computer skills
  • Valid driver’s license with acceptable violation history

About Terracon
Terracon is a 100 percent employee-owned consulting engineering firm providing quality services to clients. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon currently has more than 5,000 employees in more than 150 offices with services available in all 50 states. Terracon’s growth is due to valued employees exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.

Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.
EEO Statement
Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.
COVID-19 Safety Response
Committed to Our Employee Safety!

Terracon is passionate about your safety before, during, and after the COVID-19 pandemic. As Terracon continues to move forward and grow through this time, we are continuing to take every precaution to ensure the safety of our employee-owners. If you are as committed to your success as we are committed to your safety, then Terracon is the company for you!

Our goal has not changed. For Terracon, our guiding principle has been and will continue to be the safety of our employee-owners. It’s that simple. We want our employees to be able to work safely in every situation and go home safely each night. As we continue our vision of being “Best at People,” here are some of the things Terracon is doing to safeguard every employee-owner:

  • On-going communication with ALL employee-owners on a dedicated COVID Response page, and a portal for their families to have access to resources as well
  • Requiring specific COVID-19 Pre-Task Safety Planning Protocols for all tasks and projects
  • Empowering employees to speak up and say “no” to working in unsafe conditions
  • Providing an additional 40 hours of sick leave to anyone impacted by COVID-19, including those impacted by daycare and school closures
  • Ensuring proper PPE and sanitation on all project sites by providing field employee-owners with mobile hand washing stations and supplies, masks, and sanitizing kits
  • Utilizing technology for more remote work opportunities and innovation using everything from video conferencing to drones
  • Following all CDC guidelines including social distancing on job sites, in offices, and in our labs

If your passion lies in working with a company that truly cares for your safety, and if you’re interested in belonging to a 100% employee-owned organization that will help you grow and quickly progress in your career, consider Terracon and apply today!
Apply Now

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