Job Description
General Responsibilities:
Responsible for managing all activities within the payroll department including ensuring accurate and timely processing of employee payroll, compliance with applicable laws and regulations, and maintaining confidentiality of payroll information.

Essential Roles and Responsibilities:

• Manage end-to-end payroll processing, including but not limited to data input, calculations, deductions, and tax withholdings.
• Ensure accurate and timely payment of salaries, wages, and benefits to employees through direct deposit or other appropriate methods for multi-state payrolls.
• Ensure employee payroll records, including new hires, terminations, changes in salary, promotions, and other relevant information are maintained and accurate.
• Review and validate payroll data for accuracy, resolve any discrepancies, and ensure compliance with applicable laws and company policies.
• Prepare and distribute payroll reports, statements, and summaries for management review and financial analysis.
• Collaborate with Human Resource and Finance departments to ensure accurate and efficient processing of payroll-related transactions, such as employee benefits, garnishments, and reimbursements.
• Stay up to date with federal, state, and local payroll laws and regulations, and ensure compliance in all payroll activities, including tax filings and reporting requirements.
• Complete state registrations and tax jurisdictional setups and modifications.
• Collaborate with payroll vendor and handle responses to agency tax notices and audits.
• Manage the workers compensation annual audit including preparation of work papers and coordination with other departments for the required documents.
• Manage the off-cycle payroll runs including bonus payments, adjustment payrolls, special stock payroll and other special runs as required for year end.
• Oversee the response to employee inquiries regarding payroll matters, resolve issues or discrepancies, and provide guidance on payroll-related policies and procedures.
• Maintain confidentiality and security of employee payroll information, ensuring compliance with data protection regulations.
• Oversee the implementation and maintenance of payroll software systems, ensuring optimal functionality and efficiency.
• As the systems expert, handle day-to-day system issues as well as maintenance and enhancements. Partner with Information Technology (IT) and vendor on system change requests and implementation of system improvements.
• Train and supervise payroll staff, providing guidance, support, and performance feedback to ensure high-quality and timely payroll processing.
• Lead safety efforts for team and ensure team follows safety rules and guidelines. Responsible for creating and modeling a safe work environment; demonstrates safety practices. Promote pre-task planning for all projects.
• Promote continuous quality monitoring and improvement on projects. Monitor quality standards and practices.
• Implement policies and procedures to support the company’s strategic goals.
• Perform other duties as assigned.

Requirements:

• Bachelor’s degree in Accounting or related field with 7 years’ experience. Or in lieu of a degree, a minimum of 11 years’ related experience.
• ADP experience is preferred.
• Minimum 2 years management experience.
• In-depth knowledge of payroll principles, practices, and regulations, including payroll taxes, wage and hour laws, and benefits administration.
• Strong analytical and mathematical skills, with a keen attention to detail and accuracy.
• Ability to analyze and resolve complex payroll issues.
• Proficient in Excel.
• Excellent organizational and time management abilities, capable of meeting strict deadlines and managing multiple priorities.
• Strong communication and interpersonal skills, with the ability to explain complex payroll concepts to non-technical individuals.
• Strong leadership and team management capabilities, with a focus on fostering a positive and collaborative work environment.
• High level of integrity and commitment to maintaining confidentiality of sensitive payroll information.
• Valid driver’s license with acceptable violation history.

Preferred Certification:

• Relevant certifications (e.g., Certified Payroll Professional)

About Terracon
Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 6,000 curious minds focused on solving engineering and technical challenges from more than 175 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon’s growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.

Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.
EEO Statement
Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.